SQL Script To Set Budget Transaction History To Be Kept In All Companies

We recently upgraded a client with well over a hundred companies from Microsoft Dynamics GP 10 to GP 2015; one of the new pieces of functionality they wanted to start using was the Budget Transactions.

One problem is that the keep history checkbox for Budget Transactions in General Ledger Setup (Financials >> Setup >> General Ledger) is unmarked.

Enabling it for this many companies was going to take a substantial amount of time (even if we generated a macro to do this in automatically) as the client has over 120 companies in Dynamics GP. It is a simple setting in one table which needs to be updated, so instead of using a macro I created a SQL script containing a cursor to loop through all of the databases attached to the system database and enable this setting.

As with all scripts which change data, please make sure you have a good backup of your database (or in this case all of your company databases) before running the script.

DECLARE @IntercompanyID VARCHAR(5)DECLARE @SQLStatement AS VARCHAR(2000)DECLARE
	cursor_InterID CURSOR 
FOR 
	SELECT
		INTERIDFROM
		DYNAMICS..SY01500INNER JOINmaster..sysdatabasesON
		name = INTERIDOPEN cursor_InterIDFETCH NEXT FROM
		cursor_InterIDINTO
		@IntercompanyIDWHILE(@@FETCH_STATUS<>-1)BEGINIF(@@FETCH_STATUS<>-2)SET @SQLStatement ='UPDATE '+ @IntercompanyID +'..GL40000
								SET KPBUDTRXHIST = 1
								WHERE KPBUDTRXHIST = 0'EXEC(@SQLStatement)FETCH NEXT FROM
				cursor_InterIDINTO
				@IntercompanyIDEND
	CLOSE cursor_InterIDDEALLOCATE cursor_InterID

You will need to amend the script if your System Database is not called DYNAMICS.