The Microsoft Dynamics GP PO Generator is a valuable tool for buyers, inventory planners & purchasers. It helps them manage the purchasing process and quickly create POs. Rather than manually keying in your Purchase Orders – let the system do it for you! The PO Generator will evaluate the stock levels set for each item, as well outstanding sales order demand and purchase order supply, to assess whether you need to purchase more inventory.
The setup process is simple. Use the Item Resource Planning window to set your Order Point Quantity and Order Up-To levels. These levels can be Site-specific, so that you can have different parameters set per warehouse location. You can leave the Order Point level at zero if you want the system to examine your back orders, and suggest purchasing just enough of the item to fulfill your sales orders.
Assigning buyers to inventory items/sites will allow you to generate POs just for the items managed by a specific buyer. Using the settings, you can specify whether to include allocations, back orders and/or non-purchase requisitions in the calculations. You can also tell the system how to select the vendor and where to get the Item’s PO cost.
Sound like a lot of setup? Use the Purchase Order Item Mass Update window to set the parameters for groups of items at once.
Use the Item Quantities Maintenance window to set the Primary Vendor for each item and Site. When you generate POs, you will have the option to use the Primary Vendor, or the vendor with the lowest cost, or the vendor with the shortest lead time.
On the Item Vendors Maintenance window, you can set Minimum, Maximum, Economic Order Quantity, and Order multiples to be used when purchasing an item from a specific vendor. If you specify a planning lead time on the Vendor Item card, the PO Generator can automatically set the promise date to the PO date plus the vendor planning lead time.
Once the setup parameters are completed, use the PO Generator window to make PO suggestions. You can select ranges of items, buyer id, site id, vendor, or item classes as filters. During the process, you can specify the buyer ID to default onto the purchase orders, as well as options for setting the PO Date, Promise Date and Promise Ship Date.
Once the suggestions are made, you can review the suggestions, and manipulate the values in the Preview screen. Wondering how the PO Generator determined what to buy? Each item on the Suggested list can be drilled into to see how the system calculated the quantity to order. When you have made your changes and are happy with the suggestions, press the Generate Purchase Orders button and your POs will be created.
Using the PO Generator, hundreds of POs can be generated in a matter of minutes. This can save you hours of time, eliminate the need for researching quantities, and manually entering POs, while ensuring the you will be able to meet the inventory demands of your customers.
About Software Solutions Group Inc
Software Solutions Group, Inc. is a Microsoft Dynamics Partner with over 15 years of experience in GP, SL and CRM. Visit us at www.softsolgrp.com to learn more about us and how we can help you get the most out of your financial management and customer relationship management software.
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