As companies grow, merge, and expand in size, it’s often a struggle to build an accounting process that keeps up. Once your company is split up into multiple company databases, managing your AP process becomes greatly more complex. The multiple database split makes sense in the digital world but often the real world doesn’t mimic this split so cleanly. Here are four tips to help manage your multiple company database AP process.
1. Split your approval processes to match your databases
It is important to fully map out your approval process based on how your companies are split. There are often details about each company that do not translate from company to company, and documenting this workflow will greatly increase the clarity of the approval process.
2. Assign company permissions to your users.
By using a product such as Fidesic AP, you are able to assign separate company permissions to a single login. This simplifies the login process for all users. They simply need to remember one login, and they will have access to everything they need. Fidesic AP also makes it easy to switch quickly between companies.
3. Extend the AP process for approval outside of GP digitally.
At first look, it seems like you’re presented with two options as you grow. Massively increase your GP licenses, or keep your approval/document management process in the analog world. With Fidesic AP you can maintain a digital, organized, process without having to expand your GP licensing. Users will have the ability to log in and review AP documents from any device with a web connection.
4. Make your documents available in the cloud.
Once you are split into multiple companies and locations it becomes increasingly difficult to route physical invoices to the correct locations. Making your invoices available through a web-based portal, such as Fidesic AP, completely removes the need to manually route AP documents. Simply log into the portal and grab the document you need.
If you think about these four items, you can set up your AP in a way that will not only help streamline your processes, but will help you grow into the future without having to further expand your AP staff.
For more information on Fidesic AP head to www.FidesicAPforGP.com or email sales@enlivensoftware.com.
About Enliven Software
Enliven Software is a leading Lansing, MI Microsoft Dynamics ISV delivering AP and AR business solutions across industries to local businesses for over 15 years. Enliven provides cloud based solutions that help automate Accounts Payable processes, and provide a dynamic Customer portal designed to work specifically with Dynamics GP.
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